Hillsborough County Public Schools

 

2019-20
Florida Teachers Classroom Supply Assistance Program
Frequently Asked Questions (FAQs)

For the 2019-2020 school year, HCPS will use the ClassWallet platform to distribute the Florida Teachers Classroom Supply Assistance Program funds to eligible employees.

Q – What is ClassWallet?

A – ClassWallet is an on-line platform that enables teachers to receive and spend funds designated for classroom supplies.

Q – Who do I contact if I have questions about the ClassWallet platform?

A – Please contact ClassWallet directly at:  https://kleo.force.com/classwallet/s/ or by calling their support team at 1-877-969-5536.

Q – Will teachers be required to complete some type of acknowledgement/acceptance before the payment is issued?

A – YES. Pursuant to Florida Statute 1012.71, eligible classroom teachers must provide acknowledgement/acceptance of the terms of use of these funds before the 2019-20 Florida Teachers Classroom Supply Assistance Program funds are made available to them.  The affidavit to accept the terms and conditions will be provided to you from ClassWallet upon receipt of your “Welcome E-mail”.  IT IS EXTREMELY IMPORTANT THAT YOU COMPLETE/ACCEPT THE AFFIDAVIT WITHIN THE TIMELINE AS PER THE EMAIL.  AFTER THE AFFIDAVIT CLOSES YOU WILL NOT BE ELIGIBLE FOR ANY TEACHER CLASSROOM FUNDS.

Q – Does the date that I purchase my supplies matter?

A – YES.  Because the funds are appropriated for this fiscal year, the purchases must be made on or after July 1, 2019, but before the February 29, 2020 deadline.

Q – What is the amount of the funds that will be available to each teacher?

A – The amount of the funds available varies each year, based upon the funds appropriated by the legislature and each school district’s proportionate share of the state’s total “un-weighted” FTE student enrollment.  Further information will be forthcoming regarding the exact amount.

Q – How do I access ClassWallet?

A – All eligible employees will receive a “Welcome E-mail” from ClassWallet with pertinent log-in credentials and instructions.

Q – What can I buy with these funds?

A – Pursuant to Florida Statute 1012.71, “The funds are for classroom teachers to purchase, on behalf of the school district, classroom materials and supplies for the public school students assigned to them and may not be used to purchase equipment.  The funds appropriated shall be used to supplement the materials and supplies otherwise available to classroom teachers.”  Equipment is defined as tangible property of a non-consumable, nonexpendable nature with a useful life of one year or more.  Projectors and iPads both meet the definition of equipment.

Q – Do I need to keep receipts for purchases of classroom supplies?

A – YES.  Pursuant to Florida Statute 1012.71, each classroom teacher must keep receipts for no less than 4 years to show that funds expended meet the statutory requirements.

Q – Are all items available for purchase on ClassWallet allowable?

A – NO.  Items that are available on ClassWallet do not automatically qualify for allowability under the specified guidelines.  It is the employee’s responsibility to ascertain that items purchased meet the stated criteria for eligible supplies.

Q – What vendors are available on ClassWallet?

A – ClassWallet has more than 30 of the nation’s top vendors in the marketplace including Staples, Scholastic, Lakeshore Learning and School Specialty, to name a few.  Should you choose to purchase outside the marketplace using your personal credit card, you will need to upload your eligible receipts using the mobile app (available on iPhone or Android) or computer to your ClassWallet account for reimbursement back into your bank account.

Q – Do teachers need to pay sales tax and shipping?

A – All purchases within the marketplace will be tax-exempt.  Personal purchases may or may not charge sales tax.  Sales tax will not be reimbursed on uploaded receipts for reimbursement.  Shipping costs are indicated on each store’s tile when visiting the ClassWallet marketplace.  Certain vendors may offer free shipping with a minimum purchase.

Q – What if I purchase ineligible supplies?

A – Employees purchasing ineligible supplies or submitting fraudulent receipts will have to reimburse the District via payroll deduction.

Q – When is the last day to make purchases or upload receipts for reimbursement?

A – The last day to make purchases through ClassWallet or to upload eligible receipts will be February 29, 2020.

Q – How do I receive reimbursement for items already purchased?

A – You can upload eligible receipts using the mobile app (available on iPhone or Android) or computer to your ClassWallet account.  Purchases may be subject to audit and review.  Once approved, funds will be deposited into your bank account within 4-5 days.  REMINDER:  Only those goods purchased between July 1, 2019 and February 29, 2020 will be eligible for reimbursement.

Q – What if my purchases exceed the amount/balance allocated in ClassWallet?

A – If you desire to spend more than your available funds, you will be asked to enter a personal credit/debit card to pay the difference.