School District of DeSoto County

Fiscal Year 2020-2021
Teachers Classroom Supply Assistance Program
Frequently Asked Questions

 

For the 2020-2021 school year, the Florida Teachers Classroom Supply Assistance Program funds will be issued to eligible employees through the ClassWallet portal. You will receive a welcome email from ClassWallet by September 30, 2020 and will be instructed to set-up your account.

 

1. Who is eligible to receive the funds?

Section 1012.71, F.S., “classroom teacher” means a certified teacher employed by a public school district or a public charter school in that district on or before September 1 of each year whose full-time or job-share responsibility is the classroom instruction of students in prekindergarten through grade 12, including full-time media specialists, certified school counselors.

 

2. Will teachers be required to complete some form of acknowledgement/acceptance before the payment is issued?

YES. Pursuant to Florida Statute section 1012.71, eligible classroom teachers must provide acknowledgement/acceptance of the terms of use of these funds before the Florida Teachers Classroom Supply Assistance Program payment is issued in their ClassWallet account. Eligible employees will be asked to “click to accept the affidavit” those terms when they set-up their accounts on ClassWallet.

 

3. Who do I contact for any problems in ClassWallet Portal?

  • ClassWallet Training:  Click the following link to view on-demand videos, join a live webinar, access FAQs or to contact ClassWallet: https://kleo.force.com/classwallet/s/
  • ClassWallet Customer Support: Difficulties signing on, up-loading receipts, etc. E-mail help@classwallet.com or call 877-969-5536 and a customer support representative will walk you through step-by-step with any assistance you need.

Please notify Joyce Barnwell in the Finance Department if you do not get an answer from ClassWallet.

 

4. When will the funds be disbursed?

They will be available on September 30th, after you set-up your account and accept the affidavit within the ClassWallet portal.

 

5. How can I use the funds on ClassWallet?

There are 2 ways: 1. You can shop in the ClassWallet marketplace for eligible purchases: 2. You can up-load a receipt for eligible purchases and receive a refund.

 

6. Do I have to shop in the ClassWallet Marketplace? 

No.  You will be able to upload receipts for reimbursement when you shop outside the marketplace.  However, you may get a small discount for using the vendors in the Marketplace.

 

7. How does reimbursement work?

Upon enrollment in ClassWallet which will occur on or after September 30, 2020 you simply
upload a picture of your receipt where you made the allowable purchase and enter the
amount to be reimbursed and ClassWallet will send you a refund through your bank account.

  • Bank account linking within ClassWallet will be required prior to reimbursements.
  • Reimbursement should not be requested until all items have been received.
  • Receipts are uploaded for reimbursement and must be legible as these are reviewed by Finance and become a permanent record.
  • Receipts must be dated on or after July 1, 2020 through March 12, 2021.

 

8.  If I upload a receipt for refund, does the date that I purchase my supplies matter?

YES. As the funds are appropriated for this fiscal year, the purchases must be made on or after July 1, 2020, but before the March 12, 2021, deadline.  You must request all refunds by March 12, 2021.

 

9. What can I buy with the Classroom Supply Assistance Funds?

Section 1012.71, F.S., provides that funds appropriated shall be used to supplement the materials and supplies otherwise available to classroom teachers, and MAY NOT be used to purchase equipment.

  • Examples of Approved Items: Paper, pens, pencils, highlighters, classroom books, art & crafts materials, charts, maps, globes, posters, flash cards, ink and toner for printers, math manipulatives, DVD/CD for students use, electric pencil sharpeners, protective smocks, inexpensive musical instruments, flash drives, food items that are used in classroom instruction and indicated on teacher’s lesson plans.
  • Examples of Items NOT Approved: Personal items, clothing, electronics, furniture, services, computers, printers, snacks for classrooms, cameras, iPads, iPhones, gift cards, professional dues, food and beverages used for consumption.

 

10. Will teachers be required to provide copies of receipts for the purchases of classroom materials and supplies?

YES. The Internal Revenue Service requires that districts secure copies of store receipts for purchases made for 4 years. However, one perk of the ClassWallet platform is that it saves purchases and uploaded receipts for you. You still need to save the previous 3 years, but moving forward you only need to save your receipts until you receive your reimbursement for purchases made outside the ClassWallet Marketplace.  No need to save anything for purchases made in the Marketplace.

 

11. How far back can we go with receipts?

Teachers are able to apply receipts for purchases made on or after July 1, 2020.

 

12. Do I have to spend the money at one time or can it be used in increments?

The funds may be used as needed in the manner that best suits the needs of the classroom. However, the funds must be spent or reimbursed by March 12, 2021.  After that date the funds will be sent back to the District.

 

13. If a teacher purchased items, but does not have receipts, will a bank statement work?

NO. Teacher on-line purchase receipts or store receipts showing that funds were expended in accordance with the Florida Teacher Classroom Supply Assistance Program guidelines must be submitted for reimbursement through ClassWallet.

 

14. Can I buy supplies for use at home to benefit my class?

Section 1012.71, F.S., provides that funds are for “classroom teachers to purchase, on behalf of the school district or charter school, classroom materials and supplies for the public school students assigned to them and may not be used to purchase equipment. The funds appropriated shall be used to supplement the materials and supplies otherwise available to classroom teachers.”

 

15. Am I able to purchase a printer?

NO. Refer to question 8.

 

16. What happens if I don’t spend all the money? Can I donate it to my school?

Unused funds will be returned to the district and then sent to the School Advisory account of the school where you are employed.

 

17. What if I need to purchase materials after March 12, 2021?

Classroom supply purchases MUST be completed prior to the deadline of March 12, 2021. For reimbursement, March 12, 2021 will be the last day, so make your purchases in advance of the deadline date.

 

18. Am I able to purchase specific supplies for science experiments, or elective classes?

Yes. The funds can be used as needed in the manner that best suits the needs of the classroom. Refer to question 8 for examples of items not allowed under this program.

 

19. If teachers are not happy about the program requirements can they file a grievance?

NO. Section 1012.71, F.S., states that funds received by a classroom teacher do not affect wages, hours, or terms and conditions of employment and, therefore, are not subject to collective bargaining. Any classroom teacher may decline receipt of or return the funds without explanation or cause.